Updating Tasks

Task updates feed the project timeline, dashboard, schedule, time records, and history. Update the task itself instead of keeping progress in a separate note.

Change status

Use the status control on a task card or in the task detail view. Common statuses include pending, scheduled, in progress, cancelled, and completed.

Status changes appear immediately after they save. If you use a Kanban board, dragging a card to a compatible column updates the same task status.

Update dates and assignments

Open the task or move it on the project timeline to update planned dates. Runnit checks availability and schedule conflicts when the task moves.

Assignment controls depend on project membership and access. A person may need to be added to the project team before they can receive the task.

Record progress and discussion

• Update the estimate when the expected effort changes.
• Use comments for decisions, blockers, and handover context.
• Start a timer or add a manual time entry for work already completed.
• Keep the task description focused on the deliverable and acceptance criteria.

Comments show the author and timestamp and remain with the task for later review.

Complete a task

Choose Mark complete and review the completion dialog:

1. Confirm or change the actual hours.
2. Compare actual hours with the estimate.
3. Add completion notes if they help the project record.
4. Confirm completion.

Completing a task records the hours as a time entry. This keeps planned and actual reporting aligned without requiring a separate timesheet update.

Completed work also feeds each person’s professional project history. When a task or project is completed, Runnit adds or updates an entry on the assignee’s profile recording the project, client, their role, and the deliverables they completed. Entries added this way are marked Auto on the profile’s Project history tab, where they can also be edited or extended manually.

Multi-day work

A task that spans several days remains one task. Calendar and schedule views can show a segment for each day, while the task list keeps one shared status, assignee, description, and discussion.

See Task Management for prioritised task lists and Time Tracking & Planning for schedule and time records.