Task Management

The Tasks page is your personal command centre for everything assigned to you. It pulls your work together into a single, prioritised digest so you can see what needs attention now, what’s coming up, and what you’ve recently finished.

What you see

Your tasks are grouped into clear sections so the most urgent work rises to the top:

Section	What it shows
Overdue	Tasks past their due date that still need action.
Due today	Tasks scheduled to be completed today.
Upcoming	Future tasks plus anything not yet scheduled.
Recently completed	A log of work you’ve recently finished.

A set of summary cards across the top gives you an at-a-glance read on your totals, your most urgent focus, what’s due today, and how your tracked time lines up against estimates.

Ru follows the same selected filter and top-to-bottom order you see on this page. You can ask “what is my top task?” or “mark the first task complete” without restating its name. Ru uses the exact first visible task, and the list refreshes after a change so later instructions follow the new order. This does not expose tasks outside the list you are allowed to view. If you then say “undo that”, Ru uses the successful task change and the task’s pre-change state saved in the conversation to identify what it just did. It checks the current task before reversing it. You can also refer to an earlier task Ru changed, for example “move the task you completed earlier back to in progress”. If you send the follow-up while Ru is still finishing the first reply, Runnit handles both requests in order rather than losing the completed change. Your normal task permissions still apply.

Task cards

Each task is shown as a card carrying the context you need to act:

Project and client the task belongs to.
Title, optional description, and a due indicator that changes colour by urgency.
An hours block showing estimated, tracked, and actual hours, plus progress controls with 5 percent steps and an exact whole-number input.
A status switcher and a Mark complete button.
A comment button with a badge showing the comment count.

Select the task title to open the full task editor without leaving My Tasks. Links from the Dashboard and notifications open the same editor directly.

Updating status

Change a task’s status directly from its card using the inline status switcher, or adjust its progress with the slider or exact percentage input. Statuses include pending, scheduled, in progress, cancelled, and completed. Updates apply instantly, with a brief loading indicator while the change saves.

Runnit keeps status and progress aligned:

Setting progress from 1 to 99 starts a pending or scheduled task.
Setting progress to 100 opens the completion confirmation.
Moving work back to pending or scheduled asks you to confirm a reset to 0.
Reopening completed work starts at 95 percent, which you can change before saving.
Completed tasks stay at 100 percent. Cancelled tasks keep their previous percentage but progress stays read-only until the task is reactivated.

Marking a task complete opens a short confirmation dialog rather than changing the status silently.

Create a task from My Tasks

Choose + New → New task to add work to any project you can manage. If you create it from My Tasks and assign it to yourself, the modal closes and this page refreshes in place. If you leave it unassigned or assign it to someone else, Runnit opens the project so you can review the new task in context. The task needs only a name.

Leave Schedule now off to capture a meeting action or backlog idea without an assignee, estimate, or dates. Turn it on when the task should be planned immediately; the estimate then starts at one day of the organisation’s Daily capacity setting.

You can still choose an assignee without scheduling the task. It appears in that person’s Upcoming section as unscheduled work.

Completing a task

When you complete a task, the completion dialog helps you record an accurate result:

Hours are pre-filled with the task’s recorded actual hours, tracked time, or estimate, using the first of these that is above zero.
Adjust the hours with the number input or the plus/minus buttons in 0.25-hour steps.
A callout compares your hours against the estimate, highlighting overruns and underruns.
Add optional completion notes, then confirm.

Confirming with zero actual hours completes the task without recording a time entry.

After you confirm, a brief completion animation plays and the dialog closes on its own. Click anywhere on the dialog to skip the animation.

Use the full task editor

Open the task editor when you need more than a quick status or progress change. The responsive editor is the same from My Tasks, a project, and Schedule. It keeps the task in context while you work.

Update status and progress from the band at the top of the editor.
Use Schedule & daily plan directly below that band to change the start, total effort, calculated finish, and daily spread without opening another panel.
Choose Auto spread to let Runnit fill the available days. Choose Set daily hours to edit each date and its hours directly, add another day, or use the even split, front-load, and one-day shortcuts.
Edit the task name in the header and the description in the main panel.
Read and add comments directly below the description, so the discussion stays in view while you edit.
Review or change the priority, assignee, and tags in the supporting details panel when your access allows it.
Expand Additional info when a task has extra custom details. Runnit keeps internal planning data out of this panel and formats structured details so they remain readable.
See a clear saving, saved, or error state in the header. Most changes save when you commit the control or leave the field.

Controls are read-only when you do not have permission to change that part of the task. Task creation, general editing, assignment, scheduling, and deletion use separate permissions. An assignee may update their own work without gaining assignment or deletion access. Organisation task permissions apply on every project you can access, even if you are not listed on that project’s team.

When an authorised user deletes a task, Runnit removes it from My Tasks, the Dashboard, Schedule, and Capacity. Any calendar bookings derived from that task are removed with it.

Changing the planned start rebuilds the daily schedule and recalculates the planned end. Changing estimated hours on a task with a custom daily plan keeps its planned window: each day’s hours are rescaled in proportion so they add up to the new estimate. If the new estimate no longer fits the window at the organisation’s daily capacity, or the task uses an automatic schedule, Runnit rebuilds the schedule from the start date and recalculates the planned end. When you edit hours inline in a project’s Table view, a warning appears if the change releases a pinned window this way; the task editor keeps hour editing and the daily plan in one panel, so the recalculated dates are visible as you save. Work may extend beyond the project’s target date and be marked overdue; that target does not lock an authorised edit.

An undated task stays unscheduled when you add only an assignee or estimate. Give it a start date when you are ready for it to appear in Schedule and Capacity. In Project Gantt, undated work remains available under Unscheduled without a made-up timeline bar.

For automatic schedules, select Include Saturdays and Sundays when weekend days may be used. Runnit saves that choice with the task. The daily plan, project Table, Gantt, Capacity, and later schedule rebuilds all follow it. Organisation closure dates and days the assignee has blocked out as unavailable remain unavailable, and partially blocked days hold fewer hours. In a custom plan, select the exact weekend date in a daily row instead. Task changes refresh those views automatically, so you don’t need to reload the browser.

Runnit does not show confirmation toasts for successful task changes. Toasts appear only for conflicts, warnings, or errors. Inline saving and progress states remain visible while an action is running.

Comments

Every task has its own chat, using the same messaging system as project chat. Open the comments panel on any task to read the discussion: each message shows the author and a timestamp, and you can reply to a specific message or @mention someone to bring them in.

When you post, the task’s assignee and the project owner are notified, along with anyone else in the conversation. A mention always notifies that person directly. Notifications link straight back to the task’s chat, so people can answer from their inbox and the whole exchange stays with the task.

You can also ask the Chat Assistant to bring someone in. Tell it who you need and what for, and it posts your request into the task’s chat with a mention of that person. The person must already have access to the task’s project.

Scheduling across multiple days

A task that spans several days stays a single task in your lists, while calendars render it as one segment per day. This keeps your task view tidy even for longer pieces of work.

On smaller screens

The page is fully responsive. Summary cards collapse to a single column and task cards stack. In the task editor, the schedule stays directly below status and progress. Its controls and daily plan sit side by side at smaller desktop widths, then stack in the same order on mobile. All controls support both light and dark mode.