Finance with Ru

Ru can explain Finance and help you complete work across budgets, quotes, time, expenses, invoices, purchasing, retainers, revenue, reports and month end. It reads the Finance guides supplied with your version of Runnit and checks account records using your own access.

Guide links open docs.runnit.io. Links to a budget or approval open its Runnit page using your current access. To review a budget’s approval policy, open the budget and choose Options, then Time approval. Draft budgets show this panel automatically. See Budgets.

Ru can record a manual refund against the remaining cash received on an invoice. It can inspect the receipt splits, and explain an excessive or unreconciled refund. Recording a manual refund does not send money through a bank.

Ru can inspect and update budget templates and create a budget from one. Saved fixed prices retain their currency, billing entity and tax basis; role prices refresh from the effective rate card. If a role is unavailable, creation stops without leaving a partial draft. Ru can also explain required fields and amount precision. Ask Ru to review the template before retrying.

If you accidentally skip a billing instalment, you can ask Ru to undo the skip. It keeps the amount and checks whether the instalment is ready to invoice. Restoring it does not create or send an invoice. You can also choose Undo skip in the budget’s billing schedule.

Ru can help choose optional tracking during setup. Time and expenses follow Finance by default; you can ask for either independently. With both off, tasks still track assignments, progress and completion notes. See tracking settings. Expense claims also need a billing entity and categories configured.

Where available, a period review shows the current month-end checklist in chat, including time awaiting submission or approval. It names the billing entity and month, marks queues that cover all dates, and shows only permitted financial figures. Open its source to continue in Month End. Viewing the review changes nothing. See chat replies with details.

An uninvoiced-work review can show one budget’s time allocations and ready billing schedule items, including held work and missing valuations. It follows your current Finance access and changes nothing. Open the source link to review all entries or draft an invoice in Uninvoiced Work.

A receivables review can show current invoice balances, ageing buckets and saved due dates in chat. It states the ageing date, basis and displayed coverage, keeps currencies separate and marks hidden amounts as unavailable. The source link opens current Receivables with the same client, billing entity and basis. Reading this view sends no reminders. An earlier ageing date does not turn current balances into a historical statement.

Where available, a retainer review shows the selected period’s current allowance, approved usage, excess and saved adjustments. It identifies the period boundaries and timezone, keeps hidden values unavailable and states how many lines and adjustments are shown. The allowance already includes changes applied to its lines; amount-only records do not change those hours. Open its source to review that exact retainer period. Viewing the review makes no change and does not forecast future use.

Start with a question or a task

Open Chat from the global header while using Finance. On a record page, Ru receives the identity of the quote, invoice, budget or other record you have open and reads it within your access. Selecting a financial or retainer period keeps its conversation separate from other periods. On a retainer, Ru can read the selected period’s consumption and adjustment history. For example:

• “Explain how optional quote lines affect approval and the client’s total.”
• “Show me why this invoice cannot be issued.”
• “Generate the next retainer period and show me its allowance.”
• “Issue invoice INV-0042 dated 8 September after checking its totals.”
• “Check what is blocking August’s period close.”

Ru can explain the difference between inclusive quote prices, a budget’s net sold value and tax added to an invoice. Ask it to compare the accepted quote, budget and draft invoice when checking a conversion. For a budget with a recorded tax rate, Ru uses that rate to explain its values, even if Finance settings now show a different rate. Sent quote values use the recorded tax treatment. Ru can explain an unavailable historic option and help prepare a revision when you authorise one.

For an explanation, Ru reads the relevant guide and, when needed, the records you can see. It should identify the currency, date range and source behind account figures. Missing values are reported as missing.

For a change, Ru checks the record, the requested effect and the information needed to complete it. It asks for missing details or authorisation when needed. A request to explain a feature does not authorise a change.

What Ru can do

With the same permissions you need in Finance, Ru can:

• Create and update budgets, quote drafts, change orders and scenarios, and perform their supported later steps when authorised.
• Log and submit time, prepare expense claims and carry out permitted approvals.
• Prepare, issue, send, credit or void invoices, and record manual payments and refunds.
• Manage purchase orders, receipts, supplier bills and supplier payment records.
• Generate retainer periods, manage adjustments and prepare their invoices.
• Run recognition, manage reports, reconcile imported bank statement lines, prepare self-billing documents and manage financial periods.

Your approval policies still apply. Ru cannot supply another person’s approval, change a closed period without the permitted reopening process, or read prices, costs or salary information you cannot see. The page refreshes as work completes.

Understand the result

Ru should report the actual state returned by Finance. A request awaiting approval is still pending. A queued message has not necessarily been delivered. A payment or refund record does not transfer money through your bank. If an action fails, Ru explains the reported reason and the next step.

Ru keeps the successful changes it made in the conversation. You can ask it to check or correct a change, but an issued accounting record may need a credit, reversal or another permitted workflow rather than deletion.

Steps you complete yourself

Use the secure browser workflow for bank details and bank payment files, provider connections, standing payment mandates and supplier access credentials. You must also review statutory applicability confirmations and sign agreements yourself. A client signs their own acceptance.

External payment execution and electronic invoice delivery still depend on the available, configured integration. Ru cannot make an unavailable integration work.

Full Finance actions require a workspace conversation. Conversations limited to one client, background tasks and automated reviewers keep their narrower access. Ru can explain that boundary and use the tools available in the current conversation.

Start with Finance Setup, or continue with Quotes, Invoices or Month End.

Ask Ru about receipt recoveries

Ru can explain a removed receipt, read its recovery balance and history, record money you have already received, or correct an incorrectly recorded recovery receipt when you authorise it. Ask, for example, “Explain why this recovery is owed” or “Record the repayment I received against this recovery”. Ru still needs the amount, date and your payment permissions. It uses the same balance limits, period rules and retry protection as the screen. It can generate a statement in the recovery’s currency and billing entity. These actions record Finance entries; they do not transfer money.

Ask Ru for a forecast for a specific budget, project or client. Ru can explain which amounts belong to that selection and why general operating costs or unallocated balances are excluded. For the cash view, ask for the next thirteen weeks to match the period shown on Forecast. Where available, the prepared cash review keeps exact weekly totals separate from the source amounts for the full returned series. Up to three separate currency views are offered. Hidden values stay unavailable. Its source link retains the date, horizon, currency and filters. The figures are forecasts; reviewing them creates no payment or scenario and changes no source dates.

Ru can explain the recorded currency values and missing-value coverage in Finance Reports, including weighted pipeline and closed retainer overage. Quote edits keep their totals together: if pricing fails, the draft change is not saved.

Ru can review an older quote conversion or a saved template against recorded source pricing. An authorised adoption needs the current review and a reason. Active budgets open a correction for normal approval; existing template copies stay unchanged. See Budgets for the review steps.

You can ask Ru for a period’s PDF close report or its CSV accountant pack when you have export permission and unrestricted organisation-wide price and cost access. A project or client restriction prevents a complete report. The report uses the recorded generation. Up to three existing nightly findings also appear in Today; see Month End.

A project or client grant lets Ru work within that scope; it does not give Ru organisation-wide prices or costs. Accountant exports need that wider access.

For month end, Ru can read the supporting records behind each checklist item when your source permissions allow it. Review links keep the selected month and billing entity. See Month End for paging, record actions and which queues cover all dates.

For self-billing, Ru can inspect supplier settings and retained agreement proof, review the full draft run, prepare a priced correction or queue an issued PDF when you authorise it. Downloading files, viewing rates and sending supplier documents still require cost access.

On smaller screens, Finance navigation scrolls horizontally. The selected destination stays in view when you resize the window.

When Ru includes an expense review, it shows the selected claim’s saved statuses, visible total, receipt information and up to ten policy findings. Older checks stay marked as such, and hidden amounts stay unavailable. Open this expense opens the native claim review. Showing this view does not run another policy check, submit, approve or pay the claim. Awaiting reimbursement alone does not mean payment is ready.

Where available, Ru can show a compact purchase order review with saved status, current version, pending revision, net receipts, billed value and remaining commitment. Hidden costs and quantities stay unavailable. The review shows up to ten line positions and links to the exact order; it does not issue, receive, revise, cancel or pay it.

Where available, ask for a margin review with a date range, scope and recognised, invoiced or cash basis. The view keeps revenue and cost dates explicit, counts missing valuations and leaves hidden values unavailable. It shows up to ten grouped rows with whole-scope totals. The source link opens the same filters without saving a report. Recorded margin does not by itself explain causes or predict a scenario.

Use Walk me through it in Finance setup or Ask Ru to draft lines from the plan in an empty budget editor to open chat. Describe the task and review the draft or proposed change before following the usual approval steps.

For uploaded remittances and external sales invoices, use Receivables > Documents. Ru reads the file automatically, but you must review its fields and separately confirm any draft import or received payment. The original document remains available beside the extracted fields.

For profitability, name the project or client you want Ru to check. When your access is limited to that subject, an organisation-wide request may contain no amounts. Revenue, delivery costs and margins each follow your permissions. A conversation limited to one client stays within that client. See Finance Reports for the definitions.

For a live month-end brief, Ru needs your unrestricted organisation-wide price access. A project or client price restriction prevents the whole brief; cost restrictions alone do not. Ru can still read checklist counts and status with your checklist permissions, while restricted current and saved amounts are omitted. Closing and reopening keep their separate permissions. See Month End.